Required Qualification:

• Equivalent to a high school diploma but degree in related discipline preferred.
• One year of stock or storekeeping experience, including experience in the maintenance of records.

Other Selection Criteria (skills, knowledge and experience):

• Ability to maintain accurate manual and computer records.
• Ability to perform physical labour.
• Ability to understand and carry out oral and written instructions.
• Ability to maintain cooperative working relationships.
• Ability to demonstrate sensitivity to, and respect for, a diverse population.
• Good numeracy/literacy skills.
• Knowledge of modern store procedures, including methods of proper and orderly storage and issuance of materials
• Have basic understanding of stock inventory procedures; requisitions, purchase orders, invoices, packing slips, bills of lading, freight tags, and the use and meaning of each.

Reports Directly to:

Human Resources/Admin Manager

Position Summary:

The Store/Inventory Officer performs duties to support shipping and receiving deliveries, coordinating stock, documenting store transactions, maintaining records, and overseeing storage of surplus inventory and property for the Company.

KEY RESPONSIBILITIES:

• Facilitate periodic checks of the quantities of materials held in stock.
• Undertake the day to day supervision of the stores service to deliver a customer focused service in accordance with agreed procedures.
• Ensure the integrity of the stores area is maintained at all times.
• Ensure arrangements for delivery or collection of materials at the agreed time.
• Ensure accurate accountability of all transactions to and from the stores.
• Responsible for the removal and disposal of redundant stock in all stores areas in accordance with Company disposal schedule.
• Certify invoices for payment when required.
• Complete accurate reports documenting sales and inventory.
• Manage and maintain the company’s material and stocked product inventory including stock profiles and stock locations.
• Manage and control perpetual inventory stock counting/inventory accuracy checks.
• Minimize overstocks and removal of obsolete/redundant raw materials to maximize availability of working capital.
• Ensure incoming product is receipted and managed appropriately according to company procedure.
• Ensure materials are ready and available for production as and when required.
• Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received.
• Ensure sub-contract processes are received back and that suppliers are chased to ensure no late delivery situation.
• Ensure integrity and accuracy of the stock management system.
• Produce daily reports to ensure key critical areas of the stock system are controlled and any discrepancies addressed and resolved.
• Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved.
• Perform other related duties as assigned by the management.